Conveyancing certificates

In This Section

Limited certificate availability over the Christmas and New Year period

Conveyancing certificates cannot be requested from 12pm on Friday 21 December 2018, until 9am on Wednesday 2 January 2019.

The expedite service will be unavailable from 12pm on Wednesday 19 December 2018, until 9am on Wednesday 9 January 2019.

Conveyancing certificates are usually required when a property is being purchased or sold.

The quickest way to apply and pay for conveyancing certificates is online.

Alternatively, you can fill out the Application for Certificates form (PDF), which may be submitted by mail (with a cheque attached) or over the counter at Council in conjunction with payment made by cash, cheque or credit card.

Types of certificates issued

Costs for conveyancing certificates

The costs for certificates are set out in Council's Fees and Charges schedule.

Time to process a certificate

The nominated time for the processing of a certificate is ten working days from receipt of the application.

We also provide an expedite service with a one working day response from receipt of the application for an additional fee of $93.50 (valid until 30 June 2019). This service is not available over the Christmas/New Year holiday period.

Street address and legal description of the land - what is the difference?

When applying for certificates, the following information is required:

  • the lot/s and strata/deposited plan/s (current legal description); and
  • the street address.

For example, a street address may be known as No. 2 Smith Street, but the legal description of the land is Lots 1 and 2 on Deposited Plan 12345.

The lot and plan system provides the legal description of the land. The correct legal description is important as Council uses a Lot and Deposited Plan or Strata Plan based system when issuing certificates.

It is the applicant's responsibility to provide accurate and current information regarding the legal description of the property to which the application relates.

Council does not check the accuracy or currency of the information and does not own the copyright for this information.

The legal description of land can be obtained from the Property NSW Valuation Portal by navigating to 'Title reference enquiry' and 'Property address'.

Certificates issued for each lot

Certificates are generated on the lot, not the street address. This is important when applying for Section 10.7, 121ZP and 735A certificates.

Where a street address comprises more than one lot, a separate certificate for each individual lot must be applied for. (For more information refer to the example of No. 2 Smith Street provided above)

This requirement for various certificates does not apply to Section 603 rating certificates where multiple lots will be combined to form the one rating assessment.