Council meeting procedure
- Council vision and structure
- Mayor and Councillors
Meetings and committees
- Upcoming meetings calendar
- Agendas and minutes
- Council meetings
- Environmental Planning Committee (EP)
- Finance, Community & Services Committee (FC&S)
- Strategic & Corporate Committee (S&C)
- Woollahra Local Traffic Committee (LTC)
Community & Environment Committee (C&E)
- 2018 C&E Agendas and Minutes
- 2017 C&E Agendas and Minutes
- 2016 C&E Agendas and Minutes
- 2015 C&E Agendas and Minutes
- 2014 C&E Agendas and Minutes
- 2013 C&E Agendas and Minutes
- 2012 C&E Agendas and Minutes
- 2011 C&E Agendas and Minutes
- 2010 C&E Agendas and Minutes
- 2009 C&E Agendas and Minutes
- 2008 C&E Agendas and Minutes
- 2007 C&E Agendas and Minutes
- 2006 C&E Agendas and Minutes
- 2005 C&E Agendas and Minutes
- 2004 C&E Agendas and Minutes
Corporate & Works Committee (C&W)
- 2018 C&W Agendas and Minutes
- 2017 C&W Agendas and Minutes
- 2016 C&W Agendas and Minutes
- 2015 C&W Agendas and Minutes
- 2014 C&W Agendas and Minutes
- 2013 C&W Agendas and Minutes
- 2012 C&W Agendas and Minutes
- 2011 C&W Agendas and Minutes
- 2010 C&W Agendas and Minutes
- 2009 C&W Agendas and Minutes
- 2008 C&W Agendas and Minutes
- 2007 C&W Agendas and Minutes
- 2006 C&W Agendas and Minutes
- 2005 C&W Agendas and Minutes
- 2004 C&W Agendas and Minutes
Development Control Committee (DCC)
- 2018 DCC Agendas and Minutes
- 2017 DCC Agendas and Minutes
- 2016 DCC Agendas and Minutes
- 2015 DCC Agendas and Minutes
- 2014 DCC Agendas and Minutes
- 2013 DCC Agendas and Minutes
- 2012 DCC Agendas and Minutes
- 2011 DCC Agendas and Minutes
- 2010 DCC Agendas and Minutes
- 2009 DCC Agendas and Minutes
- 2008 DCC Agendas and Minutes
- 2007 DCC Agendas and Minutes
- 2006 DCC Agendas and Minutes
- 2005 DCC Agendas and Minutes
- 2004 DCC Agendas and Minutes
Urban Planning Committee (UP)
- 2018 UP Agendas and Minutes
- 2017 UP Agendas and Minutes
- 2016 UP Agendas and Minutes
- 2015 UP Agendas and Minutes
- 2014 UP Agendas and Minutes
- 2013 UP Agendas and Minutes
- 2012 UP Agendas and Minutes
- 2011 UP Agendas and Minutes
- 2010 UP Agendas and Minutes
- 2009 UP Agendas and Minutes
- 2008 UP Agendas and Minutes
- 2007 UP Agendas and Minutes
- 2006 UP Agendas and Minutes
- 2005 UP Agendas and Minutes
- 2004 UP Agendas and Minutes
- Planning panels
Working parties and sub-committees
- Animal Advisory Committee
- Audit and Assurance Committee
- Community Safety Committee
- Cultural Committee
- Double Bay Working Party
- Ecological Sustainability Task Force
- Floodplain Risk Management Committee
- Oxford Street & Paddington Working Party
- Strategic Planning Working Party
- Woollahra Plaques Advisory Committee
- Woollahra Small Sculpture Prize Committee
- Yarranabbe Park Plan of Management Steering Committee
- Having your say at meetings
- Code of Meeting Practice
- Councillor Voting Register on planning matters
- Contact us
- Forms and publications
- Community engagement
- Current notifications
- Tenders, purchasing and expressions of interest (EOI)
- Code of conduct
- Access to Council information
- Citizenship ceremonies
- Fees and charges
Each agenda is divided into the following parts:
- Acknowledgement of Country (Gadigal and Birrabirrigal People)
- Acknowledgement of the Sovereign of the Day (Queen Elizabeth II)
- Confirmation of Minutes of previous meeting(s)
- Leave of Absence and Apologies
- Declarations of Interest
- Late Correspondence
- Petitions Tabled
- Mayoral Minute(s)
- Public Forum
- General Manager and Officers' Report
- Reports of the Committees (EP, FC&S, S&C)
- Rescission Motion(s)
- Councillor Reports / Councillor Updates (Section 8.4)
- Notices of Motion / Questions with Notice
Although there are 16 parts listed for the agenda, there may not always be items for consideration in each of the parts.
- may be submitted on a matter by anyone wishing to provide additional information to the Councillors.
- must be received by the Council prior to 12pm on the day of the meeting.
- will be distributed to all Councillors at the start of the meeting.
At the start of the meeting, a Council Officer will ask all persons present to stand while the Mayor enters the Council Chamber.
The Mayor will proceed to their chair and while all those present remain standing, the Mayor will deliver a prayer to the meeting. At the conclusion of the prayer, members of the public, Councillors and Council staff may be seated.
The Mayor will call the meeting to order and proceed to introduce the individual parts listed on the meeting agenda.
How does Part 7 - Public Forum operate?
Members of the public will be given the opportunity to address the Councillors on any local government related matter, excluding matters that are on the Council meeting agenda or any application already lodged with the Council for a decision.
Council will allow up to three people to address the Councillors for a maximum of three minutes each. If you wish to address Council you must complete a Public Forum Registration Form (PDF) and submit it to Council prior to 5pm on the Wednesday preceding the Council meeting.
When the Public Forum part of the meeting is reached, the Mayor will invite the speakers to individually come forward to the lectern and address the Councillors. At the conclusion of the address the speaker should resume their seat.
Only the name of each speaker and the topic they address will be recorded in the minutes of the meeting.
See Having your say at meetings for more information on the Public Forum or call Council's Governance Department on 9391 7001.
How does Part 9 - Reports of the Committees operate?
The individual Committee Chairperson will introduce their Committee recommendations by referring to the item numbers on the agenda and ask if any Councillor wishes to call any of the items for discussion.
If no items from their Committee agenda are called, the Committee Chairperson moves that all the recommendations of the Committee meeting be adopted and the Mayor calls for a Councillor to second the motion.
After the recommendation of the Chairperson is seconded, the recommendation is voted on by the Councillors and if passed, becomes the decision of Council.
If a Councillor wishes to call an item for discussion, the Councillor will advise the meeting and after the other items for that Committee have been voted on, the called item(s) are introduced for discussion. The Councillor who called the item must move a motion for consideration by the Councillors and the motion must be seconded by another Councillor. Once this happens the Councillor who moved the motion may speak for up to five minutes on the matter.
Each Councillor is allowed to speak once on each motion for up to five minutes.
After all Councillors have been given the opportunity to speak on the motion being considered, the Councillor who originally moved the motion has a right of reply. This means that the Councillor has a right to speak for another five minutes to reply to any matters raised by other Councillors. After the right of reply has been exercised, the Mayor puts the motion to the vote of the Councillors and declares the motion won or lost.
If the motion is won, it becomes the decision of Council.
If the motion is lost, the Mayor may call for another motion for consideration of the Councillors. This process is undertaken for each of the Committee items that are called to the meeting by any Councillor when the Committee Chairperson presents their Committee's reports.
Decisions of the Council
- In relation to Mayoral Minutes, General Manager's Reports and Reports of Committees, Council may decide:
- to adopt the recommendation without change
- to adopt the recommendation with minor changes
- to adopt the recommendation with substantial changes
- to adopt some other recommendation
- to defer the matter to a future Council meeting
- to refer the matter to a Committee for consideration.
- In relation to rescission motions and notices of motion:
Councillors may debate the matters and vote on each item. Each Councillor will be permitted to speak for a maximum of five minutes on each item.
If a motion is adopted, Council staff will undertake the necessary actions to implement the decision of Council.
If the motion is lost, no further action will be taken on the matter.
What does each decision mean?
Council's decision is final unless a rescission motion, signed by three Councillors, is submitted to the Mayor before the end of the Council meeting or, for matters other than development applications, within 15 minutes of the close of a Council meeting.
If a rescission motion is submitted before the close of a Council meeting, the Mayor will advise the members of the public when Council will consider the rescission motion.
How does Part 12 - Questions for the Next Meeting operate?
Generally, the last item on each Council agenda will be Questions for the Next Meeting. This session gives each Councillor an opportunity to ask questions in relation to Council's responsibilities.
The questions may be answered at the meeting or may be referred to a Council Officer to provide a reply to the next Council meeting.
After the meeting
After each meeting Council staff will implement the decision of the Council. Staff will also forward letters to all interested parties that made formal submissions to Council, advising them of Council's decision.
Minutes of the meeting
Minutes of the meeting will be available three (3) business days after the meeting on Council's website.
Taping of meetings
Council meetings are recorded solely to assist with the preparation and verification of accurate meeting minutes.
Further information may be obtained by contacting Council's Governance Department on 9391 7001.