Once an agenda has been prepared, a Councillor may call any item to the Development Control Committee (DCC) for consideration provided the call is:
If an item is called to the DCC, the Chairperson will advise the public present at the Application Assessment Panel (AAP) meeting when the DCC meeting will be held to consider the "called item".
The AAP has no delegation to consider a "called" item.
The Chairperson will call the meeting to order, introduce the Panel members present and ask for apologies and late correspondence. The order of business will be as shown in the index to the agenda.
At the beginning of each item, the Chairperson will ask whether there are any members of the public who wish to address the Panel. Before hearing presentations, the Panel will review the proposal with the reporting officer.
Members of the public may address the Panel on any item listed on the business paper.
It is not necessary to register before the meeting if you wish to address the meeting.
When an item is called for consideration, the Chairperson will ask whether there is anyone present who wishes to address the meeting. At this stage each person will be individually invited to come forward and make their presentation.
If a large number of people wish to address the Panel on a particular item, it will be at the discretion of the Chairperson to determine, with a view to fairness of representation, how many people may address the meeting.
Each person will be allowed to speak for 4 minutes only. Members of the Panel may ask speakers questions or seek clarification of matters raised by the speaker.
After any submission, the Panel may ask Council staff to comment on the matters raised by the speaker.
After considering all submissions and staff comments, the Panel will discuss the matter and make a determination.
Members of the public are not to enter into the debate of the matter, unless invited by the Chairperson to provide further comment.
The Panel may make the following decision:
After each meeting Council staff will implement the decision of the Council. Staff will also forward letters to all interested parties that made formal submissions to Council, advising them of Council's decision.
Minutes of the meeting will be available three days after the meeting on Council's website.