Digital copies of applications

In This Section

From 3 September 2012, Council will require digital copies of plans and supporting documentation to be submitted with all development applications (DAs) made under the Environmental Planning and Assessment Act 1979, (the Act), applications to modify a development consent under section 4.55 of the Act (formerly known as section 96) and applications to review a determination under Division 8.2 of the Act (formerly known as 82A review) on storage medium, e.g. DVD-R, USB. That requirement is also applicable to additional or updated information provided during the assessment of any application or a replacement application made under clause 55 of the Environmental Planning Regulation 2000 (the Regs).

Why does Council require digital copies of applications?

This requirement has been instituted in support of Council's ongoing commitment to continuous improvement to public access to information. On receipt of digital copies of applications Council will provide access to all submitted plans and documents on its website to the extent permitted by legislation.

How should digital copies of applications be formatted?

In order to preserve the integrity of documentation across multiple platforms, files must be supplied in Portable Document Format (PDF).

All documents supplied on PDF must be exact reproductions of the original source documents. To ensure accuracy between source and digital copies, documents should be exported from CAD, Vector, Bitmap or word processing software directly to PDF. This method is most likely to preserve the accuracy and visual quality of your submission.

Is there a limit to the size of individual files?


Each individual plan must be supplied as one PDF no larger than 3MB in size and optimised for publishing to the web.

Accompanying documents:

All accompanying documentation must be supplied as a PDF, A4 formatted and optimised for publishing to the web. PDF files larger than 3MB should be broken up into logical parts and supplied as separate files.

How should files be named?

Files should be named using the following naming convention:

  • Use descriptive file names
  • Include the file type extension (e.g. PDF)


You should submit a maximum of one file for each plan.

File names to include, in order:

  1. Plan number (including version);
  2. Plan description (e.g. north elevations, site plan, floor plan, cross section A-A);
  3. Date drawn in DDMMYYYY format; and
  4. Property address

For example:
<Plan Number> <Version> <Plan Description> - <Date (ddmmyyyy)> - <Property address>

DA102 A Level 1 Floor Plan - 25092014 - Street No. Street Name Suburb.pdf

Accompanying documents:

You should submit one file for each document. If a single document significantly exceeds 3MB, then that document should be divided into separate files and named in logical sequence.

File names to include, in order:

  1. Document name and version (e.g. Statement of Environmental Effects, Heritage Impact Statement);
  2. Date of document; and
  3. Property address

For example:
<Description> - <Date (ddmmyyyy)> - <Property address>

Statement of Environmental Effects - 25092014 - Street No. Street Name Suburb.pdf