Submitting an Application for Filming

If you wish to film or conduct filming related activities on Council managed public open space, footpaths or roads, you need to seek prior Council approval.

You may also need to apply to other managing authories to film in jurisdictions that are not under the management of Woollahra Council.

Types of Applications

1. Newscrew: Newscrew Style and Ultra-Low Impact Film Shoots

This application is for ultra-low impact film shoots that do not require approval of parking plans, unit bases, multiple locations, filming equipment other than a hand held camera and/or traffic control. Applicants will need to submit their application at least 3 workings days prior to filming, otherwise there may be insufficient time to process the application. This type of application is free of charge.

Use the online filming application form (ultra-low impact) to make a booking, or complete the Filming permit application form (PDF) and submitted to the Recreational Bookings Coordinator (contact details at bottom of page).

2. Filming: Low, Medium and High Impact Film Shoots and Parking

This application is for low, medium and high impact shoots and/or shoots which require approval of parking plans or traffic control. Applicants will need to submit their complete application at least 7 workings days prior to filming, otherwise there may be insufficient time to process the application.

The Filming permit application form (PDF) must be completed and submitted to the Recreational Bookings Coordinator (contact details at bottom of page).

Guidelines

Information required when applying to film:

• a description of the proposal
• a drawing of the proposed location of shooting and parking for essential vehicles
• a copy of your public liability insurance
• a copy of the notification letter

Notification

You must notify residences and stakeholders in a 50m vicinity of the location by way of letterbox drop, at least 2 days prior to the start of filming. The notification should include information such as:

• contact details
• description of photography shoot
• proposed location
• commencement and completion dates and times
• number of productions persons
• potential parking arrangements

Parking and Traffic Control

Film shoots that require a unit base, essential vehicle and/or crew parking are required to submit for approval a parking plan or mud map with the application. We assess all applications in accordance with the RTA Filming Projects - Guidelines for parking and road closures (PDF).

Please be mindful that Woollahra is a high density area and parking is limited. Upon assessment of parking plans, we may ask you to revise the number and location of unit and crew vehicles.

Where filming is proposed in a residential area we may be able to provide alternative locations for catering and/or parking of essential and non-essential vehicles.

Where filming activities require the use of a public road and alterations to traffic flow (such as stop/go traffic control) and/or parking, a Traffic Management Plan prepared by an accredited RTA traffic consultant will be required to be submitted in support of an application.

Where public pedestrian movements are proposed to be altered, a pedestrian management plan may also be required to be submitted in support of an application.

Fees and Charges

Application Fee: Ultra Low Impact = $0

Consideration based on:

• No more than 10 crew
• No disruption is caused to Council’s stakeholder, retailers or motorists or other events in the vicinity of the activities
• Activities are contained to footways or public open space areas only
• Public safety is maintained at all times during the conduct of the activities
• Vehicles associated with the conduct of the activities are legally parked at all times and not driven onto footways, parks or plaza areas

Application Fee: Low Impact = $165.00 (Non refundable)

Consideration based on:

• 11 – 25 crew
• No more than 4 trucks / vans
• No construction
• Minimal equipment / lighting
• Small or no unit base required
• 1 – 2 locations

Application Fee: Medium Impact = $330.00 (Non refundable)

Consideration based on:

• 26 – 50 crew
• No more than 10 trucks / vans
• Some construction
• Equipment used eg. dolly, cranes, jibs etc.
• Unit base required
• No more than 4 locations

Application Fee: High Impact = $550.00 (Non refundable)

Consideration based on:

• 50 crew
• > 10 trucks / vans
• Significant construction
• Extensive Equipment
• Large unit base required
• > 4 locations

Application Fee: Traffic Control Assessment: Low = $110.00

Consideration based on:

• Stop/go traffic control on local or Council-managed road
• Police consultation

Application Fee: Traffic Control Assessment: Medium = $330.00

Consideration based on:

• Stop/go traffic control on a multi-lane or state road
• Police and RTA consultation

Bonds may also be applied to the film shoot depending on the potential impact/damage to Council managed land and infrastructure. Council staff will inspect the site at the end of the shoot and shall refund the bond if no damage has occurred.

Contact

Recreational Bookings Coordinator
Telephone: 9391 7077
Fax: 9391 7044
Email: records@woollahra.nsw.gov.au